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Academic Management Assistant
Application deadline
20/11/2026
Where will you work?
The Albéniz Foundation is a private, non-profit institution founded in 1987 by Paloma O’Shea. Its main programme is the Reina Sofía School of Music, which opened its doors in 1991. In addition, since 1972 the Foundation has promoted the Santander Paloma O’Shea International Piano Competition and, since 2001, the Santander Music and Academy Encounter.
The School was founded as a social project to support young people and musical culture. Since then, it has worked towards two objectives: to support highly talented young people in their personal and artistic development, and to bring the finest music to all audiences. Each year, around 150 students from more than 30 countries study there.
Details about the position
The Reina Sofía School of Music is seeking an Academic Management Assistant to provide administrative support to the School’s academic life: admissions, monitoring student attendance, space management, examinations, and activity scheduling.
The position is part of the Academic Department, reports to Academic Coordination, has no direct reports, and works closely with the Head of Studies.
It also collaborates with two other departments:
- Communications Department, on auditions and the Santander Music and Academy Encounter.
- Operations Department, on auditions.
Position: Academic Management Assistant
Reports to: Academic Coordination / Head of Studies
Contract type: Permanent, full-time (40 hours per week, Monday to Friday)
Remote work: possibility of working remotely two days per week, except during audition, examination, or Encounter periods.
Level and salary: Level 1 of the Albéniz Foundation pay scale. Remuneration at the time of hiring will be between €20,000 and €22,000 gross per year, depending on the candidate’s profile.
Additional benefit: ASISA health insurance.
Workplace: Calle Requena, 1, 28013 Madrid.
Holidays and time off:
- 23 working days of annual leave, taken in August.
- 3 days at Christmas.
- 3 discretionary days throughout the year.
- 24 and 31 December.
Job Requirements
- Management of the admissions process and entry auditions
- Coordination of the audition campaign with the Communications Department.
- Compilation of entry requirements, the audition repertoire for each chair, and theory placement requirements.
- Management of applications via the Acceptd platform.
- Communication with candidates before, during, and after the auditions.
- Organisation of instrumental auditions and the theory placement test.
- Preparation and filing of audition minutes.
- Preparation and sending of conditional offers of a place, and communication of the waiting list and those not offered a place.
- Follow-up of the admissions process together with the Operations Department.
- Monitoring absences and attendance at classes and activities
- Monitoring absence communications, class logging, and allocation of classroom and practice spaces.
- Oversight of the attendance records entered by faculty on the Asimut platform.
- Management of students’ practice-room quotas: penalties for absence or misuse, exceptions, and justifications.
- Processing in Asimut of student absence requests approved by the School.
- Support in the organisation of examinations and examination panels
- Preparation of examination minutes.
- Verification and recording of grades and assessment comments.
- Sending grades to students and publishing the minutes.
- Coordination of the student assistant pool
- Logistical and operational support for the Santander Music and Academy Encounter
- Scheduling of Encounter activities in Asimut.
- Support for the Encounter management team.
- Monitoring of the School’s general inbox (esmrs@albeniz.com)
- Other support tasks for the Academic Department, as needed
Main functions
- Bachelor’s degree in Business Administration and Management or a Bachelor’s degree in Higher Artistic Education in Music, or other equivalent training or experience.
- English at B2 level or higher.
- Proficiency in MS Word, Excel, and Outlook.
Desirable Requirements
- Previous experience in educational environments.
- Musical knowledge.
- Experience with academic management platforms, especially Acceptd and Asimut.
- Proficiency in Canva.
- Other languages will be valued.
Competencies and skills
- Organisation: ability to manage multiple tasks at once and prioritise effectively.
- Communication: excellent oral and written communication, with particular sensitivity when dealing with students, faculty, and families in a high-level educational environment.
- Teamwork: ability to collaborate with other departments and teams.
- Problem-solving: ability to identify and resolve issues quickly.
Candidatures
Send the documentation to rrhh@albeniz.com by 20 November 2026, stating in the subject line “Application – Academic Management Assistant”, and including:
- Updated CV (maximum 2-page PDF).
- Motivation letter (maximum 1-page PDF).
- Contact details for two professional references.
Equal opportunities
The Foundation maintains its commitment to equal opportunities for men and women, guaranteeing the same opportunities in the selection process and access to employment, and basing staff selection on objective and neutral criteria.